SmartSoft Postal Software

USPS® Certified Address & Postal Software

From state-of-the-art address correction features to the latest postal presorting options, SmartSoft delivers USPS® Certified postal software you can trust.

In addition, it includes advanced capabilities such as automated mail processing with job scripting. As a result, your data stays accurate and your mail is prepared correctly. Furthermore, this helps save both time and money while improving overall mailing efficiency.

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Key Features

CASS Certified Address Correction

Address verification with DPV ensures that each address is deliverable. In addition, it helps standardize and barcode addresses so businesses can qualify for valuable postal discounts. Furthermore, the system includes LACSLink for rural addresses and SuiteLink for business addresses. It also adds useful data elements such as county name and time zone, improving overall data accuracy and completeness.

Change-of-Address Processing

Seamlessly integrated, the optional Move Update Module uses NCOALink® and ANKLink™ technology to update addresses immediately for individual, family, and business moves before mail enters the mailstream. In addition, it helps ensure address records stay current and accurate. The module is available in 18-month and 48-month options, giving businesses flexibility based on their data needs.

List Management

Don’t waste time or money preparing mailing lists in Excel or other programs before processing them through your postal software. Instead, SmartAddresser postal software provides powerful list management tools. For example, it includes Custom Dupe Detection, Merge/Purge, and Intelligent Casing. As a result, you can clean, organize, and prepare your data more efficiently while improving overall mailing accuracy.

Parcel Processing

Run Parcel and Marketing Parcel presorts for pieces up to one pound, and print the IMpb (Intelligent Mail Parcel Barcode). In addition, SmartSoft’s postal software generates the Shipping Manifest file for the USPS® eVS system. As a result, businesses can electronically verify parcel jobs, improve processing speed, and reduce manual work.

PAVE Certified Postal Presorting

SmartAddresser supports First-Class, Marketing Mail (Standard Mail), Periodicals, and Bound Printed Matter. In addition, it includes Enhanced Carrier Route and Walk Sequence/EDDM sortation. As a result, users can process a wide range of mail types more efficiently. It also provides full support for the Intelligent Mail barcode for envelopes, trays, sacks, and packages.

Postal Forms and Reports

SmartAddresser creates all required postal forms and container tags, including Qualification Reports, Mailing Statements, tray and sack tags, a CASS™ Certificate, and 20+ reports. Users can also create custom reports with company branding. Reports can be sent to USPS® using the optional Mail.dat tool, which speeds up processing and reduces manual work.

Print Layout Designer

Create your own labels or use one of SmartSoftDQ’s pre-defined label formats. In addition, you can add barcodes, endorsement lines, graphics, a return address, teaser copy, and more to your envelope design. As a result, you can build fully customized mailpieces that fit your needs. Finally, you can save your designs for future use, which helps save time and keep your branding consistent.

Job Automation

Automate repetitive jobs using Job Scripting. In addition, you can import lists, correct addresses, remove duplicates, and presort data. The “Watch Folder” automatically processes files as soon as they arrive based on your script. Furthermore, the “Script Timer” lets you run jobs at a set time and date, helping you save time and reduce manual work.

Low Volume Option

SmartAddresser Light postal software is a cost-effective solution for low-volume mailers. In addition, it includes most features of the full version. However, it is limited to mailing lists of 5,000 records or less. As a result, it is best suited for smaller mailing needs while still offering core functionality.

Postal Software Enhancements

Advanced Sortations

Data Enhancements

Move Update

Mail Tracking

Advanced Sortations

Advanced Sortation Modules for High-Volume Mailers

A suite of Advanced Sortation Modules for high-volume mailers, each one seamlessly integrated into SmartAddresser to help ensure every mailing is successful. In addition, these tools improve efficiency and reduce costs, making mailing operations faster and more effective.

Palletization Software

SmartSoftDQ’s Palletization Software supports tray-based, sack-based, and package-based palletization options, along with Standard Mail®, Periodicals, and Package Services presorts. In addition, it helps high-volume mailers access additional savings and faster delivery speeds. As a result, businesses can improve efficiency, reduce mailing costs, and streamline their mailing operations.

Mail Manifesting

Document mailings that include pieces of different weights and thicknesses must comply with the USPS manifest mailing system. In addition, these mailings are eligible for postal discounts. The Mail Manifesting Module generates USPS-approved documentation for mail pieces with varying weights and thicknesses. As a result, mailers can process shipments more accurately and meet USPS requirements. It also allows them to pay for non-identical weight pieces using a permit imprint, helping streamline payment and reporting.

SmartAddresser | Certified Postal Address Verification Software

Data Enhancements

Navigator Geocode Data Appending
Navigator for SmartAddresser is an invaluable addition for those wishing to boost the targeting capabilities of their sales and marketing initiatives by assigning additional geographic data, such as latitude and longitude coordinates. Extremely easy to use, there are no fields to create, simply check the Latitude/Longitude checkbox and you’ll automatically add all required fields to your database, and append the geocode data to it.

Features:

  • Append Latitude/Longitude coordinates to the 6th decimal place
  • Append Census Tract and Census Block Group Numbers
  • Append County Name and County FIPS Codes to the ZIP +4 level
  • Append street-segment points for an even greater level of point accuracy
  • Export your data to third-party applications
  • Includes Google Maps, Bing Maps and Yahoo! Local Maps links within the UI

Uses:

  • Perform more accurate Radius Searches targeting households or businesses
  • Organize equitable sales territories within sales organizations
  • Combine Census Tract and Block Number data with Census-based demographic data obtained from third parties to develop more detailed customer profiles
  • Analyze customer saturation rates geographically and determine areas of unmet demand
  • Use free map links to visually identify points against real map layouts in real time

Residential Delivery Indicator (RDI)
Reduce residential delivery surcharges by verifying whether the delivery address is residential or business before shipping. Over 90% of the 140 million Postal Service’s delivery points are classified as residential, and most shipping carriers charge a higher price for delivery to a residence.

Let the Residential Delivery Indicator module for SmartAddresser help by providing the information you need to make informed shipping decisions. For more information, visit the RDI page.

Address Correction Enhancements

Move Update

USPS® rules require all mailers, both First and Standard Class, to update their addresses through an approved “Move Update” process within 95 days of a mailing, to qualify for automation and other discounts.

SmartAddresser’s MUV Module provides new address information from the NCOALink™ and ANKLink™ systems of the USPS when the addressee has filed a permanent Change of Address™ (COA). Available in 18-month or 48-month options.

The MUV Module is easy to use, with flexible purchase options that make it affordable for any size user. What’s more, you never leave the familiar SmartAddresser interface; simply click on the NCOALink button and your lists are processed in real time. For more information, visit the NCOALink page.

Full Service Mailing Software, mailing discount

Mail Tracking

Track the progress of your mailings through the Postal System with MailSpotter. Seamlessly integrated into SmartAddresser, MailSpotter lets you track the progress of your mailings as they pass through the postal system, making use of the Intelligent Mail barcode.

MailSpotter takes raw scan data from the USPS as your mail passes through postal facilities across the nation and turns it into easy-to-read charts, graphs and tables, putting valuable real-time tracking information at your fingertips.

For more information, visit the MailSpotter Mail Tracking page.

IM Barcode Software, DPV software

Bundles

SmartAddresser Bundles are the best way to receive a discount if you need to purchase a combination of add-ons. Choose from three options created from the most requested customer packages.

Move Update Bundle

SmartAddresser
NCOALink

Full Service Bundle

SmartAddresser
NCOALink
Mail.dat

Professional Bundle

SmartAddresser
NCOALink
Mail.dat
Palletization Suite

Resources

California State University, Chico

Read how two separate departments came together to become a successful one-stop, certified full-service operation & USPS Mail Service Provider (MSP).

Read Case Study

Marketing, Direct Mail & Data Quality

Keeping accurate data ensures that you use the same contact list longer, effectively spend your marketing dollars and appeal to your customers on an individual level.

Read Full Article

Full-Service Intelligent Mail

We’d like to help make the process of becoming a Full-Service Mailer as straightforward as possible, and have put together a reference guide to assist you.

Read Full Guide

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